Industry · Security Services

ERP for security companies with SAP Business One

Contracts, sites and recurring billing under control.

Security companies manage dozens of contracts, sites and services at once. With SAP Business One we centralize clients, contracts, equipment and finance so every service is billed on time and its margin is visible.

  • Contracts and services per client and site
  • Automatic recurring billing with e-invoicing
  • Control of equipment, uniforms and assets
  • Margin per contract and per client
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Industry challenges

What makes security companies harder to run

Manual billing every month

Issuing dozens or hundreds of recurring invoices by hand creates errors, delays and disputes with clients.

Invisible contract margin

Without costs assigned to each service, nobody knows which contracts make money and which drain it.

Scattered assets

Radios, cameras, uniforms and vehicles spread across the field without a reliable record.

Information in spreadsheets

Contracts, renewals and commercial terms live in loose files that are hard to audit.

The solution

The whole operation in one ERP

SAP Business One organizes the full service cycle: from contract to billing and profitability analysis.

Contract management

Service contracts per client and site, with terms, validity and renewal alerts.

Recurring billing

Periodic documents generated automatically and issued as electronic invoices.

Assets and equipment

Inventory of equipment, uniforms and vehicles, with their assignment to each site and their history.

Purchasing and suppliers

Requests, purchase orders and approvals with full traceability and budget control.

Profitability per service

Direct and indirect costs charged to each contract to reveal its real margin.

Management dashboards

BiPyxis consolidates sales, collections, margin and renewals into daily indicators for management.

Results

What changes in your operation

Monthly billing in hours, not days

Margin visible per contract and client

Traceable assets at every site

Collections and renewals under control

Built for your model

For every kind of security service

  • Guarding and patrol
  • Electronic security
  • Monitoring and alarms
  • Cash-in-transit
  • Access control
  • Event security

DOT ecosystem

Solutions that plug into your operation

Methodology

How we guide your project

  1. 01

    Operational assessment

    We map your purchasing, sales, warehouse and finance processes to design the optimal flow before configuring anything.

  2. 02

    Agile implementation

    We configure SAP Business One and complementary solutions using SAP's proven methodology, tailored to your operation.

  3. 03

    Training and adoption

    Hands-on training for every user team so go-live runs smoothly and the system is actually used.

  4. 04

    24×7 ongoing support

    An in-house, local help desk and continuous technical evolution to support your business growth.

Why DOT Solutions

One partner for the ERP and everything around it

SAP Business One Gold Partner

A tier granted by SAP and verifiable in its official directory (Partner ID 0001726178), with a team of certified consultants.

14+ years implementing SAP

Over 300 clients and 75 specialized professionals, with local operations and support in eight Latin American countries.

360° ecosystem, in-house factory

ERP, point of sale, electronic invoicing, BI and infrastructure from one vendor. Whatever the standard doesn't cover, we build.

All these companies already trust us

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Frequently asked questions

Which ERP suits a private security company?

An ERP that manages service contracts, bills recurrently with electronic invoicing and shows margin per client. DOT Solutions implements SAP Business One for security services companies, centralizing contracts, assets, purchasing and finance in one system.

Does SAP Business One automate monthly service billing?

Yes. SAP Business One lets you set up recurring documents per contract that are generated automatically each period, and with DOT Solutions' electronic invoicing they are issued directly to the tax authority with no manual entry.

Can I track the equipment assigned to each site?

Yes. SAP Business One inventory and fixed assets record which equipment, uniforms and vehicles are assigned to each client or site, with their movement and cost history.

Other industries

One SAP core, adapted to every industry

Run your security company on one system

Book an assessment session and evaluate with our consultants the impact of SAP Business One on your operation.

Book a free assessment and demo